What Is A Property Inventory Check-in

by Apr 18, 20200 comments

What is A Property Inventory Check-in

Everybody knows what a property inventory report is, but there is a lot of uncertainty when it comes to the Check-in. Many Landlords will make a common confusion calling the inventory an “inventory check-in” or a “moving in inventory” none of these terms makes sense as they combine 2 diferent elements.

The Inventory is the list of items and their condition inside a property. It should provide an overview of the whole property and a list of its contents, with detailed information about the condition of every wall, ceiling and floor, the paintwork, carpets and curtains, any furniture and appliances, fittings such as cupboards, windows and doors.

In addition, the inventory should show the location of the meters, stopcock, smoke alarms,  carbon monoxide detectors and state their test results.

The Check-in is the process of handing over the Inventory together with the property keys and going through a process that will ensure that every tenant will have the basic information about their new property and its condition.

At this stage the tenant can check the inventory and add comments to record anything that’s been missed or is listed incorrectly. New photographs can be uploaded to the inventory, in order to support the comments added by the tenant, updated meter reading or items missed on the inventory.

Inventory clerk woman moving in inventory services

How To Conduct A Property Inventory Check-in

We are using the latest technology available in this field, devices and apps, so that everything is done on-site and all tenant comments are clear and legible. Our reports don’t require to be printed, when we meet the tenant at the check-in they will be presented with the inventory list on a tablet and they can go through the whole list whilst at the property, they will type in their comments and take new photos on the tablet. Once they have gone through the inventory check, they sign on the tablet and keys will be handed over. 

To see what tenants think about our check-in procedures, please watch this short video.

Tenant testimonial

This procedure is to ensure there are no multiple versions of the inventory, once the tenant signes everyone will receive a copy of the report with the new comments and photos included so there is nothing else left to do.

Every letting agent have different procedures in their practice, including about the check-in, we have the flexibility to adapt to their ways, for instance for some of our clients at the Check-in we only have a brief walk through the property, check alarms, show tenants where the meters are, hand over keys and record tenants signature then will give the tenants a 7 days periode to check the inventory in their own peace and type in their comments online on their phone, tablet or computer.

More recently, with the explosion of the online letting agencies, we can also integrate a Right To Rent check within our reports, where we will make sure to check the tenants documents, IDs and record these in the inventory.

In conclusion, we are offering a flexible and super-fast property inventory service that saves time and resources to all parties involved whilst delivering a consistent and accurate property inventory reporting at an affordable cost.

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