Commercial Property Inventory Services
Trust Inventory provides professional commercial property inventory services for landlords, managing agents, and business tenants. Our independent, detailed condition reports help protect commercial assets, support lease compliance, and reduce disputes at the start and end of commercial tenancies.
High Quality Reports
Clickable Photographs
3 Hours Turnaround
Distributed Instantly
What we do
Providing Commercial Building Inspection Services For Commercial Rented Properties
What Is A Commercial Property Inventory
A commercial property inventory typically includes everything that is considered part of the property and may vary depending on the type of commercial property, such as retail stores, office buildings, warehouses, or industrial facilities as well as pubs, restaurants or theatres.
Most commercial property landlords require tenants to pay a deposit as a condition of letting their commercial space. The deposit acts as security against non-payment of rent or damage to the property.
A commercial property inventory list is a complete report detailing the property, furniture and fittings provided in the shop, restaurant, office or warehouse as well as their conditions at the time of the inventory check.
Having an inventory can help prevent disputes about the deposit at the end of the tenancy. It’s best to have an inventory that is compiled by an independent, impartial and unbiased inventory clerk.
A commercial property inventory is a detailed list or record of all the items, fixtures, equipment, and furnishings present within a commercial property before it is let to a tenant. The return of a tenant’s complete deposit is dependent on the condition of the property when the tenant returns the property at the end of the tenancy.
- Comprehensive list of property condition
- Several photographs for each item
- Meter readings recorded on the day
- Alarms tested for function and expiry
- State tenant responsibilities
- Avoid dispute at the end of tenancy
Tenants and Agent will receive a copy instantly
Tenants can type in their comments
Tenants can sign online
Creating a commercial property inventory involves conducting a thorough inspection of the property and documenting all relevant information about each item, including descriptions, quantities, serial numbers (if applicable), condition, and location within the property.
Years Of Experience
Inventories
Student Properties
Clients
Our Commercial Inventory Services
We offer a full range of inventory and inspection services for commercial properties, including:
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Commercial Check-In Inventory Reports
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Commercial Check-Out Inventory Reports
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Schedule of Condition Reports
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Commercial Mid-Term Inspections
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Dilapidations Support Reporting
All reports are produced independently and delivered digitally.
What Our Commercial Inventory Reports Include
Our commercial reports typically include:
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Detailed condition descriptions
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Fixtures, fittings, and structural observations
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Cleanliness and decorative condition assessments
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High-quality, dated photographic evidence
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Clear, impartial commentary
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Digital report delivery
Reports are structured for clarity and professional use.
Who Our Commercial Inventory Services Are For
Our services are ideal for:
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Commercial landlords
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Managing agents
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Business tenants
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Property investors
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Surveyors and asset managers
What Is a Commercial Property Inventory?
A commercial property inventory (often referred to as a schedule of condition) is a detailed record of a property’s condition at a specific point in time. It is commonly used to:
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Support lease agreements
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Protect landlords and tenants
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Reduce dilapidation disputes
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Provide evidence of condition at lease start or end
Professional documentation is essential for commercial tenancies.
Property Types We Cover
We provide inventory and condition reports for:
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Office buildings
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Retail units and shops
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Industrial and warehouse units
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Mixed-use commercial properties
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Commercial common areas
Why Commercial Inventories Matter
Commercial tenancies often involve:
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Long lease terms
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Higher repair obligations
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Significant financial exposure
A professional commercial inventory helps:
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Define responsibility clearly
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Reduce costly dilapidation claims
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Provide evidence during disputes
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Support fair lease outcomes
“I had a copy of the report before I left the property.”
Why Choose Trust Inventory?
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Independent, unbiased reporting
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Experience with commercial properties
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Clear, professional documentation
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Photo-supported digital reports
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Fast turnaround times
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Industry best-practice standards
How you receive the report
We will email you a detailed written report with high-quality photographs in 3 hours. If you provide us with the tenants or any other party’s email, they will also receive a copy instantly, so there is nothing else left for you to do.
Inventory Reports
When You Need A Commercial Property Inventory?
Before Letting Out
Start Of Tenancy
During the Tenancy
End of Tenancy
Inheritance
Separation
Divorce
Buying a commercial Property
Inventory List for Commercial Rental Property
Trust Inventory creates accurate and impartial inventory reports that comply with industry standards. Our electronic reports are clear and easy to understand, giving you all the information you need to reduce the risk of tenancy disputes.
Inventories can also be referenced in lease agreements to specify what items are included or excluded from the lease, and to document the condition of the property at the beginning and end of a lease term.
Booking
You don’t need to book in advance, we can always allocate an inventory clerk to cover your property inventory request.
Turnaround
We will send you all our lightning-fast inventory reports with 3 hours from the time we enter the property. All inspections are delivered instantly to all parties involved, directly into their email box.
Delivery
Soon as the inspection is completed you will receive a notification, from there you can print hard copies, send pdf through email and sign the report, all from your desk or mobile device.
Digital
Agent, Landlord and/or Tenants can sign, share and comment on reports, as well as upload new photographs right in the browser for effective and evidenced dispute resolution. Everything in one document, no need to store files, photos, multiple version of the same document.
Saving
You will not have to print, manipulate, mail, sign, chaise, file returned check-in, store documents and photographs. On average, our clients save +£200 every month by using our services.
I’m Sebastian. I will be your first point of contact, I look forward to hearing from you soon.
F.A.Q.
Frequently Asked Questions
Why do I need an inventory?
No matter how well a tenant looks after a commercial property, it will not be in the same condition at the end of the tenancy as it was at its start. It is extremely important to have a very detailed inventory report of the property at the start of the tenancy, with evidence for both sides.
Can you also help with stock/goods inventory?
No, our inventory clerks are specialised only in property inventories. Our inventory company provides property inventory services to residential homes, student accommodation and commercial shops, restaurants, offices, warehouse or small newsagents, garages and more…
Do you offer discounts for letting agents?
Yes, we offer huge discounts to letting agents and landlords with a large portfolio, most of our clients reported saving of £600/month/office whilst they increased their productivity and reduced downtime in the tenancy cycle.
What is a schedule of condition?
A schedule of condition is a detailed report recording the condition of a commercial property, typically used at the start or end of a lease.
Are your reports suitable for commercial disputes?
Yes. Our independent reports can support lease negotiations, dilapidations discussions, and dispute resolution.
Do you cover empty and occupied commercial properties?
Yes. We provide inventories for both vacant and occupied commercial properties, subject to access.
How quickly will the report be delivered?
Reports are usually delivered within 24–48 hours, depending on property size and complexity.
Do you provide photographic evidence?
Yes. All reports include clear, dated photographs, for an additional fee we can also include videos into the report.
What details do you need in order to send a quote?
We need a detailed description of the property, the number of spaces, existing furniture and a couple photos or video.