Student Homes Inventory Services
Trust Inventory provides professional student homes inventory services designed specifically for student lettings, shared houses, and HMOs. Our independent, photo-supported inventory reports help landlords and letting agents protect their properties, comply with deposit regulations, and reduce disputes at the end of the academic year.
Impose Responsibility
Clickable Photographs
Large team available
Distributed Instantly
What we do
Record Condition of Decor, Floors, Ceilings, Fixtures, Appliances, Meters & Check Alarms
What Is A Student Property Inventory
At the start of a student accommodation tenancy, inventory clerks will draw up an inventory that records the condition of the property and the furnishing.
It’s important to have a good Inventory Schedule of Conditions or Check-in to start with, it will help parties avoid a dispute over the return of the student’s deposit at the end of the tenancy period.
At Trust Inventory our inventory clerks will draw up a list of items and their conditions, will send it directly to students, landlord or agent, and usually, tenants will type in their comments within 7 days of moving in.
-
Comprehensive list of property condition
-
Several photographs for each item
-
Meter readings recorded on the day
-
Alarms tested for function and expiry
-
Fit for human habitation report included
-
All furniture listed and photographed
Tenants and Agent will receive a copy instantly
Tenants can type in their comments
Tenants can sign online
Why Student Homes Need Professional Inventories
Student properties often experience:
-
Higher wear and tear
-
Shared use of communal areas
-
Short-term or academic-year tenancies
-
Increased risk of deposit disputes
A professional student inventory ensures:
-
Clear evidence of condition and cleanliness
-
Fair responsibility allocation
-
Strong support for deposit claims
-
Transparency for all parties
Check Out reports are vital when tenants move out as the Tenant wants to get back their deposit and at the same time, it is important for the Landlord to make sure they can apply a charge if it is needed.
Anything which needs to be repaired or replaced should be on a ‘like for like’ basis, so a second-hand desk should not be replaced with a brand new one.
At the end of the tenancy, the tenant(s) have to return the property in the same condition that it was originally let, “allowing for fair wear and tear “. The landlord is usually responsible for paying for any check-out appointment and report unless there is a different arrangement int place.
Specialist Inventory Services for Student Properties
Student rental properties require a tailored approach due to high occupancy, shared responsibility, and frequent tenancy turnover. Our services include:
-
Student Check-In Inventory Reports
-
Student Check-Out Inventory Reports
-
Mid-Term / Interim Inspections
-
HMO & Shared Property Inventories
-
Schedule of Condition Reports
All reports are produced independently and delivered digitally.
Our Inventory Clerk will conduct the check-out based on our own or other inventory company’s check-in/inventory, we will compile an impartial report taking meter readings and making notes on any changes caused to the property, fixtures and appliances.
Our Vision Protect Your Investment
Our detailed inventory reports can help ensure the other party doesn’t take a dispute to the arbitrator because our evidence is conclusive, or if they do, our evidence is of the right quality to support your case.
If you have questions, please read our FAQ page.
Years Of Experience
Inventories
Student Properties
Clients
“I have checked every room against the report, it is very easy and very quick.”
Student Inventories are Ideal For
Our student homes inventory services are ideal for:
-
Student landlords
-
Letting agents managing student properties
-
HMO landlords
-
Purpose-built student accommodation providers
We work with both single properties and large student portfolios.
Check-Out Inventories & Deposit Disputes
Our student check-out inventory reports compare the end-of-tenancy condition directly against the original check-in report. This helps:
-
Justify deposit deductions
-
Resolve disputes fairly
-
Provide evidence accepted by deposit protection schemes
Reports are clear, factual, and impartial.
What Our Student Inventory Reports Include
Each student home inventory report typically includes:
-
Room-by-room condition descriptions
-
Individual bedroom and communal area assessments
-
Fixtures, fittings, and contents documentation
-
Cleanliness evaluation
-
High-quality, dated photographic evidence
-
Clear notes on fair wear and tear
-
Digital inventory report delivery
You don’t have to check for availability, just click here to book your property and we will allocate an inventory clerk at the scheduled date. We will contact you once we receive your order.
Why Choose Trust Inventory?
-
Independent, unbiased inventory clerks
-
Experience with student and HMO properties
-
Detailed, easy-to-read reports
-
Photographic evidence included
-
Fast turnaround times
-
Industry best-practice reporting
We will email you a detailed written report with high-quality photographs in 3 hours. If you provide us with the tenant’s or any other party’s email, they will also receive a copy instantly, so there is nothing else left for you to do.
F.A.Q.
Frequently Asked Questions
Do you provide inventories for shared student houses?
Yes. We specialise in inventories for shared student houses, HMOs, and multi-occupancy properties.
Are student inventory reports accepted for deposit disputes?
Yes. Our independent reports are suitable for use with DPS, TDS, and MyDeposits.
Do you inventory individual bedrooms?
Yes. Each bedroom and communal area is documented separately for clarity and fairness.
How quickly will we receive the report?
Reports are typically delivered within 3 hours, depending on property size.
Do tenants need to attend the inventory?
Tenant attendance is optional. Inventories can be completed independently with access.
Can you inventory only a specific bedroom?
Yes. If you have a HMO or Student Property where one or more tenants end their tenancy before the others do, we can inspect that room only.