What is a property inventory, how to book one for your rented property

A property inventory is a detailed and comprehensive record of the condition and contents of a rented property at a specific point in time, usually created at the start of every new tenancy.

It typically includes a thorough description of the property’s fixtures, fittings, furniture and overall condition, as well as meter readings and smoke alarms test results. The purpose of a property inventory is to protect both landlords and tenants by providing a clear reference point for the condition of the property at the beginning and end of a tenancy.

Here are the key steps to book a property inventory clerk for your rented property in the United Kingdom:

1. Contact a Professional Inventory Clerk:
   • Consider hiring a professional property inventory company or inventory clerk who is experienced in creating detailed property inventories. These individuals are trained to provide unbiased and accurate assessments.
2. Schedule the Inventory Check:
   • Tenants don’t have to be present for the home inventory visit, it is typically booked 1-2 days before the moving in day and the property has to be empty and clean. Tenants will have to come to the property only for the Check In procedures. Coordinate with the tenant and the inventory clerk to schedule a convenient time for the inventory check, with Trust Inventory we can liaise directly with the tenant for you. Inventory reports are conducted at the beginning and end of a tenancy, Inventory or Inventory with Check In at the beginning of a tenancy and Check Out at the end.

1. Provide Access to the Property:
   • Ensure that the agent allows access to the property for the inventory clerk. If you need the inventory company to do the Check In with the new tenant they will meet the tenants at the property to be present them their findings during the inspection and to discuss any potential discrepancies. With Trust Inventory tenants will have the opportunity to type in their comments directly into the report within 7 days of signing it, so that they can focus on moving in.
2. Gather Relevant Documents:
   • Have relevant documents, such as the alliances user manuals, certificates and if it is Check Out the existing inventory from the start of the tenancy, available for reference during the inventory Check Out.
3. Walkthrough and Documentation:
   • The inventory clerk will conduct a thorough walkthrough of the property, documenting the condition of each room and its contents. This includes noting any existing damage, wear and tear, or missing items. With Trust Inventory our clerk will hand over the report to the tenant(s) and they will have time to check everything on their own peace without the pressure and stress the comes when moving into a new home.
4. Photographic Evidence:
   • Photos or videos may be taken to provide visual evidence of the property’s condition. This helps in resolving disputes and ensures transparency. At Trust Inventory we will take hundreds of photographs, including with meter readings and a short video of the smoke and carbon monoxide alarms test results.
5. Create the Inventory Report:
   • The inventory clerk will compile the information gathered into a detailed inventory report. This document will serve as an official record of the property’s condition and contents. At Trust Inventory we always complete our reports whilst onsite making sure the details are accurate and there is no room left for mistakes at the transcription phase.

1. Review and Sign the Inventory:
   • Both the landlord and the tenant should review the inventory report together. Any discrepancies or disagreements should be noted and discussed at this stage. Once both parties are satisfied, they should sign the inventory report.
2. Distribution of the Inventory Report:
   • Copies of the signed inventory report should be provided to both the landlord and the tenant for their records. It is a legally binding document and serves as a reference in case of disputes over the property’s condition. At Trust Inventory we will automatically send a copy of the report as soon as it is completed, by the time we lock the doors everyone will have a copy of the conditions report.

If you want to book and inventory with trust Inventory please click on the Book red button at the top of the page or anywhere on the website.